Post Title: Assistant Representative
Level: ICS 10 (NO-C)
Organizational Context
Under the guidance of the Representative and Deputy Representative, the staff member has a dual role. He/she is one of the primary implementers of the UNFPA Country Programme as well as playing a leadership role with a programme team in the UNFPA country office. The Assistant Representative substantively contributes to the management of UNFPA activities in the areas of Adolescent Reproductive health, gender and Advocacy. Acting as an analyst/advisor, the Assistant Representativeproactively provides the office with information on achievement of results in the implementation of UNFPA programmes.
The Assistant Representative establishes and maintains collaborative relationships with counterparts in government, multi lateral and bi-lateral donor agencies and civil society to address emerging issues and to facilitate programme delivery.
He/she must effectively influence counterparts from diverse backgrounds to jointly contribute to advance the ICPD policy agenda.
Results-Oriented Functional Statement
l Creates substantive knowledge of Adolescent reproductive health and gender issues in the country, assesses technical assistance needs in these areas and advises on the suitability of programmes and projects to meet these needs. Addresses policy issues and provides substantive inputs to facilitate policy dialogue and the incorporation of these policies into national plans and strategies, UN systems initiatives and development frameworks (CCA. UNDAF, PRSPs, SWAPs, CAPs, MDG).
l Provide support to the advocacy programme of the country office and the country programme levels through resource mobilization strategy, international media reviews, briefing notes on advocacy activities under RH and PDS component of the country programme.
l Provides substantive leadership and inputs into the design and formulation of programmes and projects translating UNFPA’s mandate and strategic priorities into local interventions, and responding to Government plans and priorities. Introduces into the project formulation process the results of programme and project reviews and evaluations, best practices, as well as innovative strategies, approaches and policies.
l Advises and reports on achievement of programme and project results, proactively measuring substantive progress and the effective utilization of financial and human project resources using appropriate monitoring and measuring mechanisms and tools. Leads programme and project implementation guiding and orienting executing agencies and project personnel introducing effective modalities and practices of implementation.
l Creates and documents knowledge by evaluating programmes, projects and ongoing
experience for lessons learned, best practices and replicable strategies and approaches and actively shares and applies this knowledge. Creates mechanisms to collect and share
knowledge.
l Analyzes population and development, reproductive health and gender issues in the country to provide substantive inputs to institutional responses and advocacy strategies taking into account political and social sensitivities. Takes opportunities to advocate and advance UNFPA’s policy agenda by participating in public information events.
l Contributes to the resource mobilization strategy by analyzing info on potential donors,preparing substantive briefs and project proposals in line with donor priorities, creating feedback mechanisms and providing information on progress of donor funded projects. Identifies opportunities for cost-sharing.
Functional Competencies
Advocacy/Advancing a policy oriented agenda
Creates effective evidence-based advocacy messages and strategies using opportunities to
bring forward and disseminate advocacy work. Performs analysis of economic and political situations and scenarios and contributes to the formulation of institutional responses
Results-based programme development and management
Achieves results by effectively monitoring, evaluating programmes and projects and
managing the projects’ human, financial and information resources. Seeks out best practices and innovative approaches and applies them to programme/project development and implementation.
Innovation and marketing of new approaches
Seeks a broad range of perspectives in developing project proposals using documented
successes and lessons learned in the design of innovative approaches. Identifies new
approaches that are replicable, generalizable and promotes their use in other situations.
Leveraging the resources of national governments and partners/Building strategic
alliances and partners
Effectively networks with partners seizing opportunities to build strategic alliances with
institutions and individuals relevant to UNFPA’s mandate and strategic agenda. Sensitizes UN partners, donors and government authorities to the Fund’s strategic agenda, identifying areas for joint efforts
Resource mobilization
Analyzes information on potential bilateral donors and government authorities to recommend a strategic approach. Promotes and encourages Country Office action for increased contribution to core resources, including cost sharing modalities
Corporate Competencies:
Values Integrity/Commitment to mandate
Maintains consistent values and performance standards and expresses UN/UNFPA core
values in all functions and roles. Exercises critical judgment in analyzing institutional
directions, procedures and guidelines in order to contribute to the improved fulfillment of the mandate.
Knowledge sharing/Continuous learning
Encourages the learning of others by acknowledging their skill sets and expertise and
creating learning opportunities. Creates mechanisms to collect and share knowledge
evaluating project and ongoing experience for lessons learned.
Valuing diversity
Demonstrates inclusive behavior towards all colleagues and stakeholders, successfully
developing cross-cultural relationships. Adapts programme/project implementation to take account of the political, religious and cultural context. Actively promotes gender equity in all programme activities as well as in office management.
Managing Relationships Working in teams
Promotes teamwork and harmony collaborating with team members integrating others’ ideas into his/her thinking. Leverages the different experiences and expertise of members to achieve better, more innovative outcomes.
Communicating information and ideas
Encourages open communication in the team demonstrating the ability to see issues and
situations from team members’ perspective. Frankly expresses ideas and concerns and
encourages dialogue to develop an optimal solution without jeopardizing rapport with
colleagues.
Conflict and self management
Surfaces conflicts and addresses them proactively acknowledging feelings and views of all sides and redirecting energy towards a mutually acceptable solution. Creates a climate of enthusiasm and flexibility where people feel encouraged to be innovative and give their best.
Working with people Empowerment/Developing people/Performance management
Delegates appropriate responsibility, accountability and decision-making to staff and
recognizes and rewards effort and achievement. Builds staff competence helping then to
conceptualize long-term development goals and to reach a higher performance level.
Manages the performance of others by conducting work planning, providing helpful
feedback, expressing appreciation and addressing poor performance fairly and consistently.
Personal Leadership and Effectiveness Strategic and analytical thinking
Develops a long-term strategic perspective on issues and programmes converting UNFPA
strategic goals into plans and action. Applies results of analysis building persuasive
arguments based on logic, data and the objective merits of a situation.
Results orientation/Commitment to excellence
Ensures that work methods and processes are effective and appropriate for the achievement of desired results and seeks ways to maximize the efficient use of resources. Redirects staff activities to ensure timely completion of the unit’s work using tact and sensitivity.
Appropriate and transparent decision making
Makes decisions in a fair, transparent and expeditious manner in light of available
information and commits to a position.
Job Requirements:
Academic Requirements:
Master’s degree in health, population, demography and/or other related social science field.
Experience:
5 to 8 years professional experience preferably in programme/project management in the
public or private sector.
Languages:
Fluency in oral and written English and Chinese
Computer skills:
Proficiency in current office software applications.
- Due to the high volume of applicants, UNFPA will only be able to respond to shortlisted candidates.
- Applicants should send their CV in hard copy in a sealed envelop by the end of 20 Aug, 2008 to the following address: 北京市亮马河南路14号塔园外交人员办公大楼1单元161联合国人口基金会驻华代表处行政助理收， 邮编：100600。（信封上请标明：“应聘AR”字样）
